How to partner
Welcome, we’re so glad you’ll be working with us!
We accept events that meet our mission of creating inclusive community in the greater Philadelphia area and are not associated with fundraising for an organization.
If at any time you have any questions or concerns, please reach out.
1 / Submit your events
Whether you’re new to us or not, the first step is always to fill out the request form. We ask for at least two weeks of notice for events of fewer than 100 people and four weeks for larger events. We are a network of volunteers and rely on them to sign up to bake for events in their home kitchens, so we need some lead time to advertise your event. Recurring events are welcome!
In addition to groups and events, we also accept requests for individuals and families. Examples include requesting baked goods to welcome a refugee family or to celebrate moving someone into permanent housing from a shelter.
3 / Work with our steering committee to get your event posted
You’ll hear from a member of our steering committee usually within a few days of your request. They’ll ask any final questions before posting the event. If you have requested to be a co-organizer on our sign up platform, PlanHero, they’ll provide instructions at that time as well.
TIP: The more flexible the drop-off window, the easier it is for us to recruit volunteers. If nights/weekends are an option (even at a different location), that’s great! Many of our partners choose to have a daytime option at their office and an evening option at a staff person's home.
4 / Volunteers sign up for your event
If you’re a co-organizer on PlanHero, you’ll be able to monitor when volunteers sign up and may communicate with them directly. If you do not choose this role, a steering committee member will contact you at least a week in advance of your event only if we are unable to fill the volunteer spots.
5 / Coordinate delivery with your volunteers
Unless you provide different instructions, you should expect to hear from the volunteers that have signed up for your event approximately a week before to coordinate their drop-off. If you have any changes to the delivery instructions, you can communicate them directly to the volunteers if you’re a co-organizer in PlanHero, or email us directly and we’ll update the volunteers.
6 / Provide confirmation of delivery
After your event, please take a few minutes to fill out our quick feedback form that lets us know you’ve received your baked goods. If you have any photos from the event you’d like to share or kind words for our volunteers, this is the time to do so!